The Amadeo Lorenzato Project aims to identify and catalogue the work of Amadeo Luciano Lorenzato (1900–1995) in a digital, continuous, publicly accessible, and non-profit manner. The Advisory Board is the body responsible for evaluating the works submitted to the Project, offering a positive or negative opinion regarding their inclusion in the General Catalogue. The general criterion for inclusion is the authenticity of the work, regardless of subjective judgments about its artistic quality. However, the decision of the Advisory Board does not in itself constitute a formal certificate of authenticity. The opinion issued is solely intended to guide whether or not the work should be included in the catalogue, without providing a definitive endorsement of its authenticity.

Article 1. Composition of the Advisory Board

1.1. The Advisory Board is composed of eleven members with recognized expertise in the work of Amadeo Luciano Lorenzato.

1.2. The President of the Advisory Board coordinates the activities of the Board.

Article 2. Term and Replacement of Board Members

2.1. Board Members serve a four-year term, which may be renewed indefinitely.

2.2. A board seat may become vacant under the following circumstances:

• At the member’s own request, at any time, through formal communication.

• If the member fails to fulfill their obligations or misses two consecutive meetings without justification.

• By unanimous decision of the remaining members, in cases of inappropriate conduct or compromise of the integrity of the Advisory Board.

2.3. In the event of a vacancy, the President of the Advisory Board will nominate a new member, subject to approval by an absolute majority of the remaining members.

Article 3. Meetings

3.1. The Board will hold three annual meetings, which may be in person or online.

3.2. Meetings will be scheduled with at least 30 days’ notice.

3.3. Up to 15 days before each meeting, the General Coordinator will present the works proposed for inclusion in the catalogue, along with all relevant documentation.

3.4. A detailed record of meetings and decisions of the Advisory Board will be maintained for future reference by the Board members and Project coordination. These records are for internal use only and will not be shared publicly, in order to protect the identity of the applicants.

Article 4. Evaluation Process

4.1. Each Council Member must review the proposed works prior to the meeting and may record their opinion on their inclusion in the Project in advance, using the tools provided by the Project’s coordination team. Advance votes will be counted at the Council meeting.

4.2. During the meeting, each work will be discussed in detail, considering—but not limited to—the following criteria:

• Technical and stylistic analysis
• Comparison with known works
• Materials
• Documentation
• Provenance
• Exhibition history (when applicable)
• Bibliographic references (when applicable)

4.3. Decisions regarding the inclusion of works in the Project’s catalog will be made by an absolute majority, combining in-person votes and those recorded in advance. The result will be communicated to the proposers within 60 days after the meeting.

4.4. If a work does not obtain an absolute majority in favor of its inclusion, the General Coordinator must contact the proposer to request additional information or documentation to support a new review. Exceptionally, if the work is rejected by a qualified majority of four-fifths (4/5) or more of the votes, it will be considered immediately denied, without requesting further information, subject to appeal under the terms of Article 5.

4.5. If doubts or insufficient information persist after the submission of additional material, or if the submission is incomplete, an in-person inspection of the work may be requested.

4.6. To avoid any conflict of interest, Council Members will receive only information about the works submitted for evaluation, without access to proposer data, ensuring confidentiality and impartiality in the decision-making process.

Article 5. Appeals

5.1. Applicants whose works are rejected by the Advisory Board may file a formal appeal within 90 days of the decision notification.

5.2. The appeal must be supported by new evidence or arguments justifying a re-evaluation of the work.

5.3. In the event of an appeal, the Advisory Board will review the decision at the next meeting and may request an in-person inspection of the work.

Article 6. Review of Previous Decisions

6.1. Decisions by the Advisory Board, whether to approve or reject a work for inclusion in the catalogue, may be reviewed at a later date upon formal request by the applicant.

6.2. The request for review must be accompanied by new evidence, documents, or information justifying the re-evaluation of the work.

6.3. The Advisory Board may, at any time, review the inclusion of works previously accepted into the Amadeo Lorenzato Project catalogue, upon formal request by any of its members.

6.4. The possibility of review is based on the understanding that the Project is in a continuous process of construction, improvement, and collective learning. It is natural for new information, documents, technical analyses, or critical developments to support the re-evaluation of past decisions.

6.5. The decision to re-evaluate a work must be based on concrete justifications and duly recorded in the meeting minutes. The process will follow the same evaluation criteria established for initially submitted works, including the possibility of requesting additional documentation or a technical in-person inspection.

6.6. If the Board, after review, decides to exclude the work from the catalogue, the change will be documented transparently and formally communicated to the original applicant, if identified.

Article 7. Evaluation Fee

7.1. Submitting a work for evaluation by the Advisory Board and potential inclusion in the Lorenzato Project catalogue requires payment of a submission fee, according to the following pricing table:

• 1 to 5 works: R$600 per work
• 6 to 10 works: R$450 per additional work
• More than 11 works: R$300 per additional work

7.2. After submitting the online form, the applicant will receive a confirmation email with instructions for payment.

7.3. A work will only be evaluated after the payment is confirmed, to avoid any potential conflict of interest.

7.4. Given the Project’s interest in cataloguing as many artworks as possible, the Advisory Board may, at its discretion, waive the fee in special cases, such as when the applicant lacks the financial means to cover the cost.

Article 8. Final Provisions

8.1. These regulations may be reviewed annually or whenever necessary, upon deliberation by the Deliberative Council.

8.2. Proposed amendments must be approved by an absolute majority of the Deliberative Council.

8.3. Matters not covered in these regulations will be resolved by the Deliberative Council, by absolute majority.

8.4. All information submitted to the Advisory Board is confidential and must be handled in accordance with the General Data Protection Law (LGPD).

8.5. Board Members must sign a confidentiality agreement before beginning their activities.

8.6. All documents and files related to evaluated works will be securely and systematically stored by the General Coordinator.

8.7. These regulations come into effect on the date of their approval by the Deliberative Council